Privacy Policy

Privacy Policy
Effective Date: Monday, May 19th 2025 5:32 PM PDT

Woodburn Cars and Coffee (“we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and safeguard your information when you interact with us—whether online, in person, or through social media.

1. Information We Collect

We may collect the following types of information:

  • Personal Information: Name, email address, phone number (e.g., if you sign up for updates or contact us).
  • Photographs & Videos: Images taken at our events may include attendees and their vehicles.
  • Technical Data: If you visit our website or social media pages, we may automatically collect technical information such as IP addresses, browser types, and usage statistics.

2. How We Use Your Information

We use your information to:

  • Communicate with you about events, updates, and news.
  • Share event photos and highlights on our website and social platforms.
  • Improve our services and event experiences.
  • Comply with legal obligations if required.

3. Photo and Video Consent

By attending a Woodburn Cars and Coffee event, you acknowledge that photos and videos may be taken and used for promotional purposes on our website, social media, or printed materials. If you prefer not to appear in any media, please inform an event organizer at the event.

4. Sharing Your Information

We do not sell or rent your personal information. We may share limited data with:

  • Trusted service providers (e.g., website hosts, email providers) to operate our services.
  • Law enforcement or legal authorities when required by law.

5. Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, or misuse.

6. Your Choices

  • You may unsubscribe from communications at any time.
  • If you would like us to remove a photo of you or your vehicle from our public materials, please contact us.

7. Children’s Privacy

Our events and services are not directed to children under 13. We do not knowingly collect personal data from minors without parental consent.

8. Updates to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on our website with the new effective date.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact:

Woodburn Cars and Coffee
Email: woodburncarsandcoffee@gmail.com

10. Additional Information for EU Residents (GDPR Compliance)

If you are located in the European Union, the following rights and practices apply in accordance with the General Data Protection Regulation (GDPR).

Lawful Basis for Processing

We process your personal data under one or more of the following legal bases:

  • Your consent (e.g., newsletter sign-ups).
  • Our legitimate interests (e.g., organizing and promoting community events).
  • Legal compliance.

Your Rights Under the GDPR

You have the right to:

  • Access the personal data we hold about you.
  • Rectify any inaccurate or incomplete data.
  • Request deletion of your personal data.
  • Restrict or object to certain types of processing.
  • Withdraw consent at any time (if processing is based on consent).
  • Request data portability, where applicable.

To exercise any of these rights, please contact us at [Your Email Address]. We will respond within 30 days.

International Data Transfers

As we are based in the United States, any personal data provided by EU users may be transferred outside of the European Economic Area (EEA). We take reasonable steps to ensure your data is treated securely and in line with this Privacy Policy.

Data Retention

We retain your personal data only as long as necessary for the purposes for which it was collected or to comply with legal obligations.